This help file includes a full tutorial on using ScoreBook as and interactive scoring program, and as a statistics tracking program without scoring games.

While this help file was written for ScoreBook v3.1 and newer, all the concepts also apply to ScoreBook v3.0, although many menu choices were rearranged between v3.0 and v3.1, and the help file refers to menu choices as to where they now are in v3.1

We recognize that manually creating the dummy team is tedious, so ScoreBook includes a tool, so that with just a couple of clicks of your mouse, it will automatically fill your dummy team with dummy players.

Just follow these steps:

• 1) From the ScoreBook Main Menu, choose [ League... Create/Edit Teams ]
• 2) Now, if you haven't already created the dummy team "Opponent", use these steps to do so:
  • A) Click the "New" button
  • B) Enter the word "Opponent" for the Team Name field
  • C) Select your league in the "League Name" drop-down list
  • D) Click the "Save Changes" button
• 3) Next, click on the "Opponent" team in the list on the left to "load" it.
• 4) Select the menu option [ Edit... Line Up ]. The "Line Up" window will appear, and should be empty.
• 5) Finally, select the menu option [ Line Up... Create Default ]. The "Line Up" window should fill with dummy player names like "Player 1", etc, and have all the positions and batting orders assigned.
• Close each window, saving the changes, and you're ready to create games for Your Team v/s "Opponent"!

To get to the lineup:

• Click [ League... Create/Edit Teams ]
• In the "Team Information" window, click on the team name you want to edit in the list on the left.
• Now click [ Edit... Lineup ]
• The third column, labeled "Ord", indicates the batting order...
  Set to 0 for any players that you don't want to include in the lineup.

• 1) In GameTime, open your schedule
• 2) Choose [File... Save As], and enter a name for your schedule, ending in ".CSV" For example, if you are working on the "Spring" schedule, enter "Spring.CSV" in the "Save Division As..." dialog box, including the quote marks.
• 3) Use Excel or OpenOffice Calc to open this CSV file... All the default import settings should work fine (fields separated by commas is the only important setting).
• 4) Make these changes to the schedule:
  • 4.A) Delete all the rows up to the the row where the first column contains: *C
  • 4.B) Change the value in that cell (the cell should now be A1) to be: Subject
  • 4.C) Change the value in cell C1 from "Date" to: Start Date
  • 4.D) Change the value in cell D1 from "Field" to: Location
  • 4.E) Change the value in cell E1 from "Time" to: Start Time
  • 4.F) Go to cell A2, underneath "Subject", and enter one of these three formulas...
    • In any spreadsheet, this should work: ="Game #"&TRIM(B2)&" "&TRIM(G2)&" vs "&TRIM(I2)
    • If that doesn't work, try one of these two:
    • In Microsoft Excel, enter: =CONCATENATE("Game #",TRIM(B2)," ",TRIM(G2)," vs ",TRIM(I2))
    • In OpenOffice Calc, enter: =CONCATENATE("Game #";TRIM(B2);" ";TRIM(G2);" vs ";TRIM(I2))
    • (Notice that the difference is that Excel uses commas, while Calc normally uses semicolons. Calc's can be adjusted to use commas, so if one formula doesn't work, try the other formula. )
  • 4.G) Drag the handle on the bottom-right corner of cell A2 down to extend this formula to the end of the schedule rows. All the cells in column "A" should fill with a description like "Team1 vs Team2"
• 5) Save the schedule and close it
• 6) Go to your Google Calendar web page
• 7) Click the Add down-arrow button at the bottom of the calendar list on the left side of the page, and select Import Calendar.
• 8) Click "Browse" and choose the file that contains your events, then click "Open".
• 9) Select the Google Calendar where you'd like to import events, then click "Import".

Google should now import your schedule with no problems. You can change the formula in step 4.F to give the games whatever description you want them to have.

Starting in GameTime v17.03, you can click the "Google Cal" button in the Schedule Editor "Tools" to export your schedule in the format that is ready to upload to Google!

The GameTime schedule files are really just a special type of "CSV" file, and Excel can create a schedule file that can then be opened using GameTime.

This means that you can take the schedules sent to you and combine them all into one Excel spreadsheet, then save that as a file and open it with GameTime for analisis, adjustments and reports.

Here are more specific instructions on how to import schedules from Excel into GameTime:

1. The Excel spreadsheet needs to have exactly these columns, in this order, with each one formatted as described here:
   • Column A: This column should contain just the letter "C"
   • Column B: Game Number
   • Column C: Game Date formatted as MM/DD/YYYY
   • Column D: Field name (Up to 30 characters)
   • Column E: Game Time formatted as HH:MMt (where t is "A" or "P")
   • Column F: Home Team Division Name (up to 30 characters)
   • Column G: Home Team Name (up to 30 characters)
   • Column H: Visitor Team Division Name (up to 30 characters)
   • Column I: Visitor Team Name (up to 30 characters)
   • Column J: Leave this column blank
   • Column K: Assigned Official's name
   • Column L: Assigned Official's name
   • Column M: Assigned Official's name
   • Column N: Assigned Official's name
   • Column O: Assigned Official's name
   • Column P: Assigned Official's name
   • Column Q: Assigned Official's name
   • Column R: Assigned Official's name
   
   ( Note: Columns J through R are optional )

   Special Notes about Field, Division and Team Names:

   • Each name can be up to 30 characters long.
   • Be careful with the spelling and capitalization... any difference and GT will not recognize that you are trying to refer to the same thing. (That is, "Field One" and "Field 1" will NOT be recognized as the same field. Also, "Field 1" and "field 1" are not the same field, and neither are "Field 1" and "Field1" ).
   • You cannot use the comma character or the double-quote character in Field, Division or Team names.
2. Make sure that the third column, the date, is formatted as month/day/year with a 4 digit year, and with leading zeros, like this "01/02/2003". If you save it with only a 2 digit year, GameTime will have trouble loading the division and team names properly.
3. Use [ File... Save As ] to save the file in the "CSV" format. Remember where you saved it and what you named it.
4. Close Excel so that the file is no longer "locked"
5. Open Windows Notepad, and then open the file you just created in step 3. (You likely will have to choose to see "All Files" in Notepad's "Open" dialog box, since it starts out showing only .TXT files)
6. Use [ Edit... Replace ] in Notepad to erase all the double quote characters. You can do this by entering just " in the "Find what" field, and leaving the "Replace with" field blank, then clicking "Replace All".
7. Save the file and close Notepad.
8. Go to GameTime and use [File... Open] to open the file you just saved in Notepad. It should load directly in the Schedule Editor / Report Designer.

You can now produce all the reports, such as the schedule analysis report that shows many details about your schedule, and the conflict report that shows any overlaps in field use or other inconsistencies in the schedule.

You can also make any changes to the schedule that you want and save the changes.

You can now (in LAS v17.02 and newer) use "Season Settings" to change the header of the "Position" column to any 4 character title that you want. You can even hide this column by setting it blank, which gives you more horizontal room on the checklist forms to fit in more evaluation criteria. ]]> http://www.AllAmericanSportsWare.com/faq/las.php#1781 Tue, 01 Mar 2011 15:06:14 EST There are multiple ways you can import your data into LAS:

• Easiest! Import directly from any program that can create a comma separated text file, such as ASA Softball Registration Program, MyTeam Desktop, Little League's Old DOWNLOAD.TXT file, or the AFTF file created by eTeamz and Active.com

  Click here to go to "Import Data" in the online manual for LAS.

• Import from a CSV file that you created.

  Note: If you are not importing from one of the organization sources mentioned above, then this is the preferred way to import your data. This method includes the ability to import unlimited email addresses for each player and member.

  Click here to for instructions on importing your own text file into LAS.

• Import directly into LAS's DBF data files:

  Note: This was the only way to import data in versions of LAS prior to version 16. Due to the more complicated way that LAS now stores multiple phone numbers, multiple email addresses and other miscellaneous data, we recommend using the "CSV file" method referred to above (and here) instead of the method described in this white paper.

  This White Paper report describes the process of importing data into LAS from foreign data sources. It contains a step by step procedure for reading the data from a number of types of source files.
  NOTE: This import method does not enable you to import some of the newer LAS data items including Email addresses, extra phone numbers, and other "miscellaneous data" entries.

  ]]> http://www.AllAmericanSportsWare.com/faq/las.php#las_dataimport Mon, 18 Oct 2010 15:41:20 EST If you delete a player or member when viewing them on the Registration Window, then some of the related phone numbers, "miscellaneous data", and email addresses may not get deleted.

  This can become a problem if the member or player number gets re-used, since these old items will "show up" attached to the new member or player.

  WORKAROUND: Follow these steps to browse the table containing the phone numbers and email addresses to delete any of the test data that still is hanging around:

  • Go to [ File... Utilities... Tech Support Tools... Command Prompt ]
  • Type these commands (each line followed by Enter):

    USE MISC
    BROWSE NORMAL

  • Look through the column labled "Data" for any of the test data items... phone numbers should a name like "PHONE:HOME" in the "item" column, and the Data column should start with "C:", like "C:1235551234"
  • When you find a row containing the test data, click the second box on the left of the row to delete this row... the box will turn black to indicate that the row is deleted.
  • When you're done, click the "X" in the top right corner of the browse window, to close it.
  • Then, type "EXIT" to leave the command prompt.
  ]]> http://www.AllAmericanSportsWare.com/faq/las.php#3197 Wed, 25 Aug 2010 12:26:29 EST A mistake in LAS's Restore function was ignoring the setting of the checkbox "Restore backup of System Configuration" when restoring from a compressed backup file.

  WORKAROUND: You can use Windows to unzip your backup file into another folder, then point LAS at that folder to restore the non-compressed backup, and LAS will bring in the system configuration.

  ]]> http://www.AllAmericanSportsWare.com/faq/las.php#3184 Tue, 15 Jun 2010 14:07:28 EST Why does Tournament Time forget that I just Registered it, and complain that it is already running? Often, this is caused because the original License Registration Key that you entered during the "Setup Wizard" has been "remembered" in the Windows Registry.

  When you use [ Help... Register or Upgrade your License ] to enter your new License Registration Key, the program is prevented from modifying that old key that was remembered in the registry.

  As a result, the next time you start the program, it finds that old key in the registry, and makes it override the newer key which you more recently entered.

  To solve this problem, you can right-click your program icon and select "Run as Administrator". This time, when you use [ Help... Register or Upgrade your License ], the old key should be properly removed from the registry.

  If that does not work for you, then download and "Run" this file, (and answer "Yes" when it asks if you are sure you want to merge it into the Windows Registry), and it will remove the keys from the registry which are causing the problem:

  RemoveLexRegKeys.REG

  It will delete the unnecessary License Registration Keys that were saved in the registry. Then, you can use [ Help... Register or Upgrade your License ] once more, and your new License Registration Key should be properly remembered. ]]> http://www.AllAmericanSportsWare.com/faq/index.php#3141 Tue, 15 Jun 2010 14:05:44 EST Tournament Time may encounter two problems with registration:

  1) It may have the problem mentioned in this FAQ: Why does my program forget that I just Registered it?. Please follow the instructions in that FAQ first to resolve that issue.

  2) The Tournament Time icon on your desktop and in your Start Menu may have the wrong "Working Directory". To resolve this problem, follow these steps:

  • Right-click the Tournament Time icon, then choose "Properties"
  • Change the "Working Folder" to be this, including the quote marks:

    "%USERPROFILE%\Documents\Tournament Time Data\"

  • Click "OK" and confirm any dialog boxes that appear, asking if you really want to make this change.

  You should now be able to start up and register Tournament Time normally.

  ]]> http://www.AllAmericanSportsWare.com/faq/tt.php#3164 Fri, 22 Jan 2010 14:39:21 EST Players' genders are noted in the registration window's field labeled "Sex:", next to the players' last names

  Since LAS is highly configurable, it is possible to turn most fields "off" so they don't show on the Registration window at all.

  To check whether it is "on" or "off", go to [ File... Utilities... Setup... Season ] to get to your Season Settings window.
  Then, click the "Registration" tab, and click the "Player Fields" button on that page.
  Finally, find the checkbox labeled "Sex:", and ensure that it is "checked".

  If it was not checked, then click it to mark it "checked", and click "OK". The "Sex" field should now show to the right of the player's last name.

  (Note that this setting is specific to each season, so if you have more than one season, you'd have to log into each and make this change.)

  If the field does not show, then you may have to contact technical support to determine what is going wrong. If you do, it would be good to send us a screen shot of the registration window so we can better figure out what is going on. To do this, bring up the registration window (by going to [ Personnel... Registration ] ) and press the "PrtSc" key on your keyboard to place a screen shot on the clipboard. Then, paste that screen shot into an email to tech support, and we'll try to determine what's going wrong.

  ]]> http://www.AllAmericanSportsWare.com/faq/las.php#3076 Tue, 15 Dec 2009 12:55:21 EST When the InstallShield wizard fails in the middle of installation, or doesn't properly install our software, it can be very difficult to determine what exactly caused the problem.
  Just for this case, the Windows Installer system is able to create a detailed log file.

  Use this command to enable logging when installing our products (From an executable InstallShield Package, which is how they are typically distributed):
  e:\Las14.exe /V"/L*v e:\InstallLAS.log"

  If you are using an MSI database for installation, Use this command to enable logging:
  c:\windows\system\msiexec.exe /L* e:\InstallLas.log REINSTALLMODE=amus /i "e:\League Administration Software.msi"

  To view the resulting log file, click [ Start... Run ], then type: NOTEPAD E:\InstallLas.log and click "OK".

  In these examples, the executable installer was called "E:\LAS14.EXE", the MSI database was called "e:\League Administration Software.msi", and the resulting log file was called "e:\InstallLas.log"... replace these file names and locations with whatever is appropriate to your situation.

  ]]> http://www.AllAmericanSportsWare.com/faq/index.php#installlog Tue, 15 Dec 2009 10:46:40 EST Pre-Registration forms go about determining what divisions a player is eligible for in a slightly different way than the registration window for two reasons:
  1: The Registration Window only has to pick the first available division that "fits" rather than a list of "eligible divisions", and
  2: Height, Weight and User Sort Code 3 are values that are likely to change for each season, and so shouldn't be used to determine potential division eligibility for pre-registration forms. However, those settings are used on the registration window.

  There was a bug in LAS Pre-registration forms that caused it to always check the player grade eligibility if the player had a grade entered, even if a division had no lowest or highest grade specified.

  Additionally, there was a bug in LAS's Registration Window that would always use the Gender, Age, Grade, Height and Weight ranges that were defined in the divisions to auto-select the new division, even if those fields had been turned "off" in Season setup.

  WORKAROUND 1: Add an upper limit to the "Grade" range for every one of your divisions (leave the lower limit blank) before producing preregistration forms. You can use a high grade, like 99, to be sure you don't exclude any players. Even players with blank grades will qualify for divisions where the lower limit is blank.

  WORKAROUND 2: Before producing Pre-registration forms, go to [File... Utilities... Setup... Season... Registration (tab)... Select Player Fields (button)], and unmark the checkbox next to "Grade:". Now, the grade range will be ignored when you next produce pre-registration forms, and the proper eligible divisions will be shown.

  ]]> http://www.AllAmericanSportsWare.com/faq/las.php#3064 Mon, 14 Dec 2009 14:29:30 EST Sometimes, problems encountered when using our software can be caused by corrupted files in your data folder or program folder. Or, a problem can be corrected by us sending you an updated report format file.

  When we send you a file attached to an email, you need to place that file (or files) into the correct folder in order to update your program... there's no way for us to do that automatically.

  Because there is a wide variety of email programs (and even the same program, like Microsoft Outlook, may have different layouts from version to version), it is practically impossible to provide exact instructions on how to do anything with email attachments.

  However, here are some general directions that may help you to properly manipulate these attached files:

  • The email from technical support should somehow show the attachments: perhaps as bold and/or underlined filenames, or perhaps as small icons. You can probably drag-and-drop them out of the email and drop them (one at a time) onto a folder on your computer.
  • Some email programs provide actions you can do to the attachments by right-clicking the attachment, and selecting an action from the pop-up shortcut menu.
  • Other email programs provide a "Message" menu at the top when you are reading the email... check this "Message" menu for actions to copy or move attached files.
  • Before you start dragging them, though, you need to have the destination folder ready to drop them onto. In the newest versions of our software (basically, v14 and newer), we have placed shortcuts into the Windows "Start menu" that will take you directly to our program and data folders. For example, you can open your LAS data folder by clicking [ Start... All Programs... All American SportsWare... Technical Support... Explore LAS v15 Data Folder ]. This will open a "Windows Explorer" window showing your LAS data folder. (Don't confuse "Windows Explorer" which is a Windows file-management tool with the similarly named "Internet Explorer" which is used for browsing the Internet.)
  • Once you have opened the folder into which we asked you (in the email) to put the attached file(s), now go back to your email program and manipulate the window showing the email and attachments so that you can see both the email attachments and the "Windows Explorer" window at the same time. Then, drag each attachment out of the message and drop it into the destination explorer window.
  ]]> http://www.AllAmericanSportsWare.com/faq/index.php#email_attachments